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How to Create a One-Time Annual Membership (Contingent)

Overview
Contingents are memberships your customers can buy. A one-time annual contingent is paid once per year. This guide will walk you through:

  • Adding basic membership information

  • Setting properties like billing and access rules

  • Setting class and booking limits

  • Setting up automated emails

  • Setting pricing and availability

Step 1 — Go to Contingents

  1. Go to your Dashboard.

  2. Click Membership in the main menu.

  3. Click Contingents.

  4. Click New Contingent to start a new membership.

Step 2 — Add Basic Information

  • Name: Enter the member-facing name. Example: Annual Membership – One-Time Payment

  • Short Description: A small text shown in lists and previews.

  • Cover Image: Upload a picture (max 52.4 MB). Shown on membership card and online store.

  • Full Description: Add benefits, duration, rules, conditions, and what’s included.

  • Contract: Select the legal contract template members must agree to.

Step 3 — Configure Properties

  • Billing Frequency: Choose OneTime for a single annual payment.

  • Product Code & SKU: Internal codes for tracking/reporting (optional).

  • Number of Seats: Limit how many members can have this membership. Leave blank for unlimited.

  • Accounting Number: Select the account for financial exports.

  • Publicly Available: Turn on to make visible in online store/portal.

  • Door Access: Enable if membership unlocks doors.

  • Limit Training Times / Train at All Centers: Optional restrictions.

Step 4 — Set Class & Booking Rules

  • Max Active Class Bookings: How many upcoming classes a member can book at once.

  • Days in Advance: How far ahead members can book (e.g., 7 = one week).

  • Monthly Class Limit: Optional limit per month.

  • Access to Class Types: Choose classes or leave empty for all.

Step 5 — Automated Emails

  • Welcome Email: Sent after purchase.

  • Cancellation Email: Sent if member cancels.

  • Pause Email: Sent if membership is paused.

Step 6 — Pricing & Availability

  • Price: Enter the one-time annual price (e.g., 3,000 DKK).

  • VAT: Choose correct tax rate.

  • Setup Fee: Optional extra one-time fee.

  • Available Locations: Select centers where it can be sold.

  • Purchase Dates (Optional): Start date and optional end date.

Step 7 — Save Your Membership

Click Save. Your one-time annual membership is now ready for members to buy!

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