How to Set Up New Prices Based on Age and VAT Rules (Step-by-step guide)

How to set up new prices based on age and the new VAT rules

Step-by-step guide for complete beginners

This guide explains how to:

1. Check if the VAT rates exist

2. Create new VAT rates (25% and 0%)

3. Link the VAT rate to a membership

4. Create age-based pricing

5. Correctly close the old price

Everything is written in simple, clear steps.

PART 1 – Check if the VAT rate exists

1. Go to VAT settings

From the dashboard:
➡️ Accounting
➡️ VAT

2. Check the list

If the VAT rate you need is missing, you must create it.

PART 2 – Create a new VAT rate

1. Click New

2. Fill in the fields

• Name – e.g., VAT 25% or VAT 0% Youth

• Percentage – 25 or 0

• Account number – VAT account

• Inclusive/Exclusive:

  • Inclusive: the customer pays exactly the amount shown

  • Exclusive: VAT is added on top

Click Save.

PART 3 – Link the VAT rate to the membership

1. Go to the membership

➡️ Sales
➡️ Memberships
➡️ Select the membership you want to update

2. Open the Price tab

You will see:

• Standard price (required for online purchases)

• Custom prices (for individual members)

 PART 4 – Close the old price

1. Find the active price

2. Click the three dots → Edit

Set Valid until = 31/12
Click Save

PART 5 – Create new age-based prices + VAT

1. Price for members over 30 years old (25% VAT)

Steps:

1. Click Add new price

2. Fill in:

   • Price

   • VAT: 25%

   • Inclusive/Exclusive

   • Valid from: 1/1-2026

   • Valid until: blank

   • Age from: 30

   • Age to: blank

3. Click Create

 2. Price for members under 30 years old (0% VAT)

Same process, but with:

• VAT: 0%

• Age from: 0

• Age to: 30

Click Create.

PART 6 – Important to know

• You cannot have two prices covering the same age range.

• The system automatically selects the correct price based on the member’s age.

• The price list shows start date, end date, VAT rate and age range.

✔️ That’s it — your price setup now follows the new age and VAT rules.